Unlock the Power of Sending Personal Notes in Business

Unlock the Power of Sending Personal Notes in Business

You know one of the most powerful things you can do? You can send a handwritten personal note to someone. It could be a thank-you note or just a short message letting them know you’re thinking of them. Now that’s a personal connection! And it’s something really powerful!

Handwritten personal notes can be a significant part of your business’s success. You can use them to recognize the people who’ve impacted your life and business. A handwritten note will allow you to connect with those people and make them feel appreciated. It’s a small gesture that can go a long way!

In this article, you will learn the different types of personal notes you can send and how to write personal notes to business contacts. You’ll also find out when it’s appropriate to send a note and how to make your handwritten personal notes stand out.

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Why Personal Notes Are Important in Business

In this age of digital communications, it’s easy to forget the power of a handwritten note. But the truth is that a personal note can make a big impression in business. It’s a communication skill that can really set you apart.

A personal note shows you’ve taken the time to write down your thoughts rather than just firing a quick email. It shows that you’re willing to put in a little extra effort to connect with the recipient. And in a world where we’re all constantly bombarded with electronic messages, a handwritten message can really stand out.

You can’t underestimate the power of a personal note in business. It’s an easy and effective way to make others feel valued, which is exactly how you want them to feel!

Quote: You can't underestimate the power of a personal note in business.

The Types of Personal Notes You Can Send in Business

Personal notes are a fantastic way to show your contacts that you’re thinking of them. It’s a small gesture that can go a long way in building relationships.

Here are a few ideas for the types of personal notes you can send in business:

  • A handwritten thank-you note is always appreciated, whether after a meeting or receiving a gift.
  • A congratulations note is a great way to show your support for someone’s achievement.
  • A get-well note is a thoughtful way to show you care when someone is sick or going through a tough time.
  • A note of encouragement is a great way to show your support for someone facing a challenge.
  • An apology note is a gracious way to take responsibility if you’ve made a mistake.
  • A holiday card is a nice way to stay in touch with your contacts and wish them well.
  • A birthday card is a great way to show someone you’re thinking of them on their special day.
  • A short, personal note can also be a nice touch when sending a welcome packet to a new client.

You can also use personal notes as an opportunity to stay in touch with your contacts. Drop them a line whenever you hear about something that might interest them. This shows that you’re paying attention and care about what’s going on in their lives.

For example, let’s say you read an article that you think your client would find interesting. You could send them a quick message with a link to the article and a few thoughts on why you thought they would find it helpful. This is a great way to nurture your relationships and keep your name top of mind.

Finally, personal notes are a great way to show appreciation for referrals or business opportunities. If someone goes out of their way to help you, let them know how much you appreciate it. A quick note is all it takes to show your gratitude.

Here’s a quick personal note example I’ve used in my own business:

Hi [contact name],

I just wanted to drop you a quick note to say thanks for the referral. I really appreciate it! I’m excited to start working with [new client name], and I know they’ll be happy with the results.

Thanks again for your help. It’s much appreciated.


Personal notes are a simple but powerful way to build relationships in business. Whether you’re thanking someone for their help, staying in touch, or showing appreciation, a few well-chosen words can make all the difference.

How To Write a Personal Note to Business Contact

But how do you write the perfect note?

Keep It Brief

A few sentences are usually all you need.

Greet the Recipient by Name

Start with a friendly greeting and address the recipient by name. This shows that you’re thinking of them as an individual, not just as another contact.

For example, say “Dear Jennifer” rather than “Dear Client.”

Clearly State Why You Are Writing

In the first sentence, make it clear why you are writing. Are you thanking them for their help? Staying in touch? Showing your appreciation?

Some examples might include:

“I wanted to drop you a quick note to say thanks for your help.”

“It was great to see you at the ABC conference last week. I wanted to follow up with you about the project we discussed.”

“I was reading an article in XYZ magazine, and I thought you would find it interesting.”

Or you could simply say, “I just wanted to drop you a quick note to say hello and see how you’re doing.”

Make It Personal

Don’t just regurgitate a generic message. Instead, take the time to personalize your note and write something relevant to the recipient.

Mention something you enjoyed about your recent interactions with the person, or mention something you have in common.

For example, say, “It was great catching up with you at the conference last week. I’m really looking forward to working with you on the ABC project.”

Or you could say, “I saw that you’re interested in XYZ. I’m also passionate about that topic, and I’ve been doing a lot of reading on it lately. So I thought you might be interested in this article I read.”

Be Sincere

A personal note is not the place for empty flattery. Instead, take the time to write something genuine and thoughtful.

For example:

“I really appreciate your help with the XYZ project. Your insights were invaluable.”

“I read your article on ABC topic, and it gave me a lot to think about. I’m also working on a similar project and found your insights very helpful.”

End on a Positive Note

End your note on a positive, friendly note. Thank the recipient for their time and let them know you look forward to your next interaction.

For example, you could say:

“Thanks again for your help. I’m looking forward to our next meeting.”

“I enjoyed our conversation and look forward to staying in touch.”

“Thanks for your help. I’m excited to see what the future holds for our project.”

Use Proper Grammar and Spelling

This shows that you care about making a good impression.

Proofread Your Note Before Sending It

This will help ensure that your message comes across exactly as you intended.

These simple tips will help you write a great personal note that will make a positive impact.

What To Do if You’re Having Trouble Writing a Note

If you’re having trouble writing a note, you can do a few things to get the creative juices flowing.

First, before you put pen to paper, try to relax and clear your mind. Sometimes the hardest part of writing is getting started, so it’s important to focus and be patient.

Once you have a general idea of what you want to say, start jotting down some main points. Again, it doesn’t have to be perfect at this stage. Just get your thoughts down on paper.

Then, take a break and come back to your notes with fresh eyes. This will help you to see where you need to add more detail or make any necessary changes.

Finally, once you’re happy with your note, read it aloud to make sure it sounds natural and flows well. With these tips in mind, you’ll be able to write a great note in no time!

When It’s Appropriate To Send a Personal Note

Of course, there are certain times when a personal note is more appropriate than others.

For example, a personal note can be a great way to break the ice if you’re trying to build a relationship with a new client.

Similarly, suppose you’re seeking financing for a new venture. In that case, a personal note can show potential investors that you’re committed to the project.

Other examples of when it’s appropriate to send a personal note might be:

  • Send a congratulations card to a colleague on their new job
  • Send a get well soon card to a client who is ill
  • Write a note of sympathy to a client who has lost a loved one

In short, there are many occasions when a personal note can make all the difference in business. So next time you’re unsure whether to pick up the phone or pen a letter, remember that a personal note is always a welcome gesture.

How To Make Your Handwritten Notes Stand Out

You can do a few things to make your handwritten notes stand out.

  1. Use a good quality pen with dark ink.
  2. Make sure your handwriting is legible.
  3. Write in complete sentences and use proper grammar.
  4. Take your time and make sure your note is well thought out.
  5. Don’t get hung up trying to make it perfect. In fact, a little imperfection is a part of what makes a handwritten note special.

Following these tips will ensure that your personal notes make a positive impression on those who receive them.

5 Steps to Make Your Handwritten Notes Stand Out


Personal notes can be a powerful way to build relationships in business. They are a simple but effective way to show appreciation, stay in touch, or simply say thank you. By taking the time to craft a well-thought-out note, you’ll make a positive impression that will last long after the ink has dried.

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